Privacy & Content Protection Policy

Last updated: April 16, 2025

At OKOTA, LLC (okotaweddings.com), we care deeply about your privacy, your trust, and the integrity of our work. Whether you're here to inquire about wedding photography, floral design, videography, stationery, or simply exploring what we offer—we want you to feel seen, respected, and protected.

This policy outlines how we collect and use your information, how your data is safeguarded, and how our original content and creative work are legally protected.

1. Who We Are

OKOTA, LLC
📍 266 W Pike St. Covington, KY 41011
📧 info@okotaweddings.com
🌐 okotaweddings.com

2. Personal Information We Collect

We may collect your personal information when you:

  • Submit a contact form or inquiry

  • Book services through our Dubsado portal

  • Sign up for our email newsletter

  • Purchase products or services (digital or physical)

  • Use our website and engage with our content

This may include:

  • Name, email address, phone number

  • Event details (date, venue, design preferences)

  • Billing and shipping information

  • Any custom information you provide to help us serve you well

3. How We Use Your Information

Your information helps us:

  • Respond to your inquiries and provide a personalized experience

  • Book and manage services through our secure client portal

  • Send email updates (only if you’ve opted in)

  • Fulfill orders and communicate regarding your purchases

  • Improve website performance and user experience

We respect your privacy and will never sell, rent, or misuse your personal data.

4. Cookies & Website Tracking

We use cookies and similar technologies to:

  • Analyze website traffic and patterns

  • Customize your experience

  • Occasionally display relevant ads on platforms like Instagram and Facebook

You can control cookie settings via your browser at any time.

5. Third-Party Tools We Use

To serve you smoothly and securely, we partner with trusted platforms:

  • Dubsado (client portal, contracts, forms, and payments)

  • Flodesk (email newsletters)

  • Google Analytics (site performance)

  • Stripe/Square (payment processing)

  • [Your Online Shop Platform] (if applicable)

Each tool has its own privacy policy, and we only share information necessary to complete your request.

6. Email Marketing

You’ll only hear from us via email if you’ve opted in. We may send:

  • Planning tips, product announcements, or promotions

  • Updates about your booked services or custom orders

You can unsubscribe anytime by clicking the link at the bottom of our emails.

7. GDPR Compliance (for EU Visitors)

If you're located in the EU or UK, you have the right to:

  • Access your personal data

  • Request corrections or deletions

  • Withdraw consent for future communications

  • Lodge a complaint with your local data protection authority

To make a request, email us at: info@okotaweddings.com

8. Security & Data Storage

We take appropriate technical and organizational steps to protect your information and use secure platforms to minimize risks. While no online system is 100% secure, we make every reasonable effort to protect your privacy.

9. Dubsado Client Portal

If you book services with us, you'll interact with our client portal powered by Dubsado, where you can fill out questionnaires, sign contracts, and process payments. Your data in this system is secure and only used for the purpose of delivering your booked services.

10. Children’s Privacy

Our website and services are not intended for children under the age of 13. We do not knowingly collect personal information from children, and if we become aware of any such data, we will delete it immediately.

11. Copyright, Content Ownership & Usage Restrictions

All content on okotaweddings.com—including but not limited to:

  • Written copy, blog posts, and captions

  • Brand language, taglines, and service descriptions

  • Original photography, videography, floral designs, and stationery designs

  • Website design, layout, and branding assets (logos, graphics, icons, etc.)

—is the intellectual property of OKOTA, LLC and is protected under U.S. and international copyright law.

You may not:

  • Copy, reproduce, or republish any part of this website

  • Use our images, wording, or branded materials for personal or commercial use

  • Claim our content or imagery as your own

  • Use screen captures, image downloads, or AI/image recognition tools to recreate our work or brand

We actively monitor and take legal action against any unauthorized use of our intellectual property.

If you’d like to share our work or feature it online, please email us at info@okotaweddings.com to request permission.

12. Policy Updates

This Privacy & Content Protection Policy may be updated from time to time. Any changes will be posted here with an updated “Last Revised” date.

13. Questions or Requests?

We’re happy to help.

📧 Email: info@okotaweddings.com
📍 Mailing Address: OKOTA, LLC — 266 W Pike St. Covington, KY 41011

Thank you for being here. Your trust and support mean everything.